Safety license application process
Fire supervision and inspection process
General service process
Advertising release process
Handling process of pass for move in and move out personnel
Special equipment and personnel pass preparation process
Booking facility order process
On site temporary deposit return process
On site service application project order process
The host (Contractor) is requested to go through the relevant entry application procedures 10 working days before the exhibition arrangement, and submit the following information to the customer service department of the exhibition center:
1、 The exhibition (activity) materials (including public security approval documents, emergency plans, relevant ticket samples, etc.) declared to the Public Security Department of the exhibition center shall be submitted to the property security department of the Convention and Exhibition Center for filing. Meanwhile, the exhibition (activity) safety commitment letter (to be filled in by the sponsor) and the safety commitment letter for entering the Museum (to be filled in by the main passengers) shall be signed.
2、 Layout plan and scheduled facilities drawings
Requirements: submitted by the main venue construction unit, the standard booth, variation booth, special booth, open space, functional area, etc. in the main venue must be clearly marked with different color blocks, and the area and quantity of various kinds of booths shall be counted and summarized, A3 Paper, template can be obtained; reservation facilities map must be marked with different colors on the plan with the location of the library groove, the specific location of the relevant booking facilities should be marked, and the number of all kinds of reserved facilities should be counted and summarized. A3 paper, template is available.
3、 The power of attorney of the main venue construction unit, the main logistics (carrier) unit, and the business license, certificate of authorization for settlement authorization and construction qualification certificate of all units designated by the exhibition.
4、 Public liability insurance policy for exhibitions (activities)
Requirement: Changsha International Convention and Exhibition Center Management Co., Ltd. must be listed as co insured.
5、 According to the requirements of the exhibition service contract signed between the exhibition owner (Contractor) and Changsha International Convention and Exhibition Center, the exhibition service fee, reservation facility fee and Exhibition deposit that should be paid by the exhibition owner (Contractor) before entering the exhibition site.
6、 On the premise that the materials submitted by the host (undertaker) are complete and valid, and the relevant fees and deposit are paid according to the exhibition service contract, the customer service department of the exhibition center will review the relevant materials within five working days after accepting the application from the host (Contractor) of the exhibition, and give the written notice or telephone reply whether the exhibition owner (Contractor) approves the admission.
If the above information is not provided by the employer, then.
1、 Tips for using service manual and management regulations
In order to ensure the smooth and orderly holding of the exhibition, please read the "service manual" and "management regulations" in detail, and fully understand the service content and requirements of the exhibition center. The host (Contractor) has the responsibility to send the relevant contents of the "management regulations" to all the main building units and exhibitors, help them understand the detailed requirements of the exhibition arrangement, exhibition and removal, and have the obligation to urge them to strictly implement them.
2、 Exhibition safety responsibility
The principle of "safety first, prevention first, comprehensive treatment" shall be implemented according to the production safety law of the people's Republic of China and 493 of the State Council According to the principle of "who sponsors, who is responsible", the host (Contractor) of the exhibition (activity) shall, in accordance with the principle of "who sponsors, who shall be responsible", pay close attention to the exhibition (activity) project Be fully responsible for the safety work, keep the basic safety conditions and status of the exhibition (activity) in line with the relevant national safety technical standards, and take full responsibility. When signing the exhibition service contract, the host (Contractor) should sign the safety responsibility agreement before entering the museum.
3、 Safety permit application, fire supervision and inspection, vehicle license application
The host (Contractor) of the exhibition (activity) is requested to complete the application for safety permit, fire supervision and inspection and vehicle license application 20 working days before the exhibition. If it is an international exhibition, the time required for customs declaration and import and export should also be considered when applying for the vehicle license, so that the freight forwarders issued to the exhibitors can enter the urban area smoothly.
4、 Safety report of exhibition area layout and special booth drawings
In view of the factors such as exhibition area layout and personnel evacuation, please provide the exhibition area layout plan to the project manager by email before the sales of the booth for filing.
Before entering the exhibition center, the special decoration contractor shall submit the structural drawing, electrical drawing and effect drawing of the booth to the exhibition host (Contractor) for review; when the exhibition owner (Contractor) handles the admission application procedures in the Convention and Exhibition Center, it is required to submit the above approved booth review opinions to the customer service department for record.
5、 Insurance purchase requirements
In order to effectively avoid the exhibition risk, the host (Contractor) should take out the exhibition comprehensive insurance with the insurance company before the entry date, including the building liability insurance, personnel liability insurance and third-party liability insurance. The insurance period should cover all indoor and outdoor areas of the exhibition. Please list Changsha International Convention and Exhibition Center as one of the beneficiaries. Please provide a copy of the insurance policy when handling the entry procedures During the exhibition period, the construction unit shall purchase the accident insurance of four categories and above for its personnel during the exhibition period.
6、 Booking facilities
In order to improve the efficiency of exhibition arrangement, save the cost of main (undertaking) units, and avoid potential safety hazards caused by cross operation of booth construction and facility installation. Please submit the demand and layout plan of booking facilities 5 working days before entering the museum to ensure that the reservation facilities are arranged in place and the exhibition can be arranged smoothly. The on-site submission after entering the museum will incur corresponding urgent expenses.
7、 Requirements for the use of the standard booth map. In order to help the main (Contractor) to plan and use the exhibition area reasonably, the Convention and Exhibition Center has formulated the standard booth map of the exhibition hall, and the accurate size drawing is available for reference. When arranging the exhibition space or applying for booking facilities in the exhibition area, the main (Contractor) unit shall design on the basis of the drawings provided by the exhibition center, and ensure that all safety and fire protection requirements are complied with.
8、 Construction unit real name certification
The construction unit must pass the real name certification before applying for the pass for move in and move out personnel. The person in charge of the construction unit shall bring the original second-generation ID card or passport of himself and all construction personnel to the card making center to apply for the pass for move in and move out personnel. Real name certification only accepts the application of construction units with legal qualifications, and reviews and systematically records the legal qualifications of construction units, so as to ensure the quality of construction teams and facilitate the standardized management in the process of exhibition construction. In the construction period of the non-standard behavior, can quickly find its construction responsible person, ordered to rectify. For the construction units that refuse to rectify after repeated warnings, they can be blacklisted in the system to restrict their next entry into the museum.